South African Nursing Council 2023 Intake Requirements
We are pleased to keep you informed About the South African Nursing Council 2023 Entry Requirements, General SANC Requirements, SANC 2023 Application Requirements, and lots more are available on this Educative page.
There are Three Types of Nursing in South Africa
- Registered Nurses or Nursing Sister
They are responsible for the supervision of enrolled and enrolled Auxiliary Nurses as well as typical responsibilities
- Enrolled Nurses
They perform limited Nursing Care.
- Enrolled Nursing Auxiliaries
They perform basic procedures and care for patients on a general level.
SANC General Requirements For Submissions
In this section, we cover some general requirements for NEIs submitting documents to SANC.
These requirements apply to most of the situations covered in this circular.
Responsibility of persons in charge of NEIs
It is the responsibility of the person in charge of an NEI to:
• Instruct learners and/or programme administrators in how to fill in forms correctly and
completely;
• Check that all forms are correctly filled in before they are submitted to SANC;
• Check that all additional requirements are met before documents are submitted to
SANC; and
• Ensure that the required fees are paid to SANC and that SANC can correctly identify
the learners for whom payment is being made.
Official SANC forms
Applications and notices must be submitted to SANC on the official forms supplied by SANC
for this purpose. NEIs can obtain copies of the required forms by:
• Requesting the required quantity in writing from SANC – please allow sufficient time
for printing and postage; or
• Printing the required quantity from the electronic version that is available on the
SANC website (in PDF format).
NEIs are required to ensure that the correct application or notice forms are used at all times.
This includes ensuring that the latest version of the application form is used. SANC will
always send out a notice when forms are changed. NEIs can also check for the latest version
on the SANC website.
SANC Covering letters
In the remainder of this document, the requirements will be given for an individual application
or notice that must be submitted to SANC by the NEI. In the majority of cases, however,
several similar documents will be submitted simultaneously. Similar documents (for example
applications to register as learners for the same prescribed programme) must therefore be
submitted to SANC under the cover of a letter on the official letterhead of the NEI (covering
letter).
The cover letter must contain the usual contact details for the NEI together with the
following information specific to the document/documents being submitted:
• Type of documents being submitted;
• Names and SANC reference numbers of learners for whom documents are being
submitted (OR, in the case of learners who do not yet have a SANC reference number,
names and identity numbers OR, in the case of foreign applicants, names and passport
numbers/countries);
• The total number of documents submitted; and
• The total amount of the payments made in respect of the submission and the method of
payment used or proof of payment made.
The cover letter must be signed by the person in charge of the NEI.
The name and contact details of the administrator for the applicable prescribed programme –
the person who should be contacted in case of any queries regarding the submission
SANC Application for registration as a learner
In order for the Council to commence processing an application for registration as a learner, a
complete pack of documentation from the head of the NEI must be submitted.
Full details of the submission process and further processing once learner registration is
completed are given below.
SANC Covering letter
In addition to the information mentioned in 3.3 above, the cover letter should
indicate the following:
• Name of the prescribed programme followed by the applicable government
notice number and date of the Gazette containing the regulations for the
prescribed programme. The prescribed programme name should be the name
reflected in the regulations for the prescribed programme and not the name
used by the NEI. Should the nursing education institution wish to use any other
additional name for academic purposes, such a name may be written in brackets
immediately after the name of the prescribed programme.
• Nature of the application – namely “Commencement of a prescribed
programme”.
SANC Application form for registration as a learner nurse/ midwife
The approved form obtainable from the Council for this purpose must be utilized. The
form must:
• Bear the full and correct names of the learner nurse/midwife, as they appear in
the learner’s identity document;
• Be completed in full;
• bear the signatures of both the learner nurse/midwife and the head of the NEI;
and
• Bear the official stamp of the NEI.
SANC Payment or proof of payment
Proof of payment of the required learner registration fee made electronically or by
other means directly into the Council bank account by the NEI must be included. NEIs
should ensure that the information which will print on the Council’s bank statement
contains the reference number allocated to the NEI by SANC to facilitate the identification
and allocation of the payment.
In exceptional circumstances, payment of the required learner registration fee by
means of bank-guaranteed cheque of the NEI may accompany the application.
Payment by means of postal orders is STRONGLY DISCOURAGED because these
often have already expired when they are received by SANC or they are made out
incorrectly – leading to delays in the processing the application.
Certified copy of the learner’s original identity document
A certified copy of the learner’s South African identity document OR, in the case of a
foreign learner, a certified copy of the learner’s passport from his country of origin
must be included.
Applications without the correct identification will NOT be processed.
Certified copy of the prescribed general education certificate
A certified copy of the learner’s highest general education certificate must be included.
Applications without the correct general education certificate will NOT be processed.
An example is the matric/ national senior certificate or equivalent. The latter must
have been verified with the South African Qualifications Framework (SAQA) prior to
submission to SANC. This is the responsibility of the NEI.
Copy of current Annual Practicing Certificate
This is ONLY required for a learner who is already registered as a practitioner.
Processing once the completion of registration as a learner is complete
If the Council is satisfied that the applicant meets all the requirements for the
prescribed programme, the applicant will be registered as a learner and the Council
will print a learner certificate/card in respect of the learner. These will be sent with
other related documents to the NEI by registered mail. When the NEI receives these
documents, the learner certificate/card and regulations for the prescribed programme
must be distributed to the learner to whom they have been issued by the person in
charge of the NEI.
Application for a learner to write SANC examination
In order for the Council to commence processing an application for admission to a SANC
examination, a complete pack of documentation from the head of the NEI must be submitted.
Full details of the submission process and further processing once candidates have been
admitted to the examination are completed are given below.
SANC Application form for admission to the examination
The approved form obtainable from the Council for this purpose must be utilized. The
form must:
• Bear the full and correct names of the learner nurse/midwife, as they appear in
the learner’s identity document;
• Be completed in full;
• Bear the necessary certificate completed in full that the learner will complete/
has already completed the necessary education and training requirements
before the date of the examination;
• Bear the signatures of both the learner nurse/midwife and the head of the NEI;
and
• Bear the official stamp of the NEI.’
Payment or proof of payment
Proof of payment of the required examination fees and late entry fees (where
necessary) made electronically or by other means directly into the Council bank
account by the NEI must be included. NEIs should ensure that the information which
will print on the Council’s bank statement containing the reference number allocated to
the NEI by SANC to facilitate identification and allocation of the payment.
In exceptional circumstances, payment of the required examination and late entry fees
by means of bank guaranteed cheque of the NEI may accompany the application.
Payment by means of postal orders is STRONGLY DISCOURAGED because these
often have already expired when they are received by SANC or they are made out
incorrectly – leading to delays in the processing of the application.
Processing once the completion of registration as an examination candidate is completed
If the Council is satisfied that the applicant meets all the requirements for admission to
the examination, the applicant will be registered as a candidate and the Council will
print an examination timetable for the candidate. This will be sent with other related
documents to the NEI by registered post. When the NEI receives these documents, the
examination timetable must be distributed to the learner to whom it has been issued by
the person in charge of the NEI.
The examination is then conducted according to the requirements in place from time to
time. These requirements will not be covered in this document.
SANC Processing once the examination results are finalized
Once the examination and marking processes have been completed, the examination
results and individual exam result letters will be printed by SANC. These will be sent
with other related documents to the NEI by registered post. When the NEI receives
these documents, the individual examination results letter must be distributed to the
learner to whom it has been issued by the person in charge of the NEI.
6 Notice of termination of training of a learner
In order for the Council to finalize the training records for a registered learner nurse/midwife
on termination of the programme, a complete pack of documentation from the head of the NEI
must be submitted.
Full details of the submission process are given below.
6.1 Covering letter
In addition to the information mentioned in 3.3 above, the cover letter should
SANC Notice of termination as a learner nurse/ midwife
The approved form obtainable from the Council for this purpose must be utilized. The
form must:
• Bear the full and correct names of the learner nurse/midwife, as they appear in
the learner’s identity document;
• Be completed in full;
• Bear the signatures of the head of the NEI; and
• Bear the official stamp of the NEI.
Record of education and training have undergone by the learner and leave
taken (official transcript of training record)
The approved form obtainable form the Council for this purpose must be utilized. The
form must:
• Bear the full and correct names of the learner nurse/midwife, as they appear in
the learner’s identity document;
• Be completed in full;
• Contain full details of the theoretical and practical education and training
undergone;
• Bear the signatures of head of the NEI; and
• Bear the official stamp of the NEI.
Processing once termination as a learner is completed
If permitted in the regulations, and provided the learner meets all the prescribed
requirements, a learner may qualify for registration in a lower category. If applicable,
this option should be offered to the learner by the person in charge of the NEI. If
required, the application for registration in the lower category, together with any
requirements in terms of the regulations, must accompany this termination form.
Notice of completion as a learner nurse/ midwife
The approved form obtainable from the Council for this purpose must be utilized. The
form must:
• Bear the full and correct names of the learner nurse/midwife, as they appear in
the learner’s identity document;
• Be completed in full;
• Bear the signatures of head of the NEI; and
• Bear the official stamp of the NEI.
Record Of Education And Training Underwent By The Learner And Leave
taken (official transcript of training record)
The approved form obtainable form the Council for this purpose must be utilized. The
form must:
• Bear the full and correct names of the learner nurse/midwife, as they appear in
the learner’s identity document;
• Be completed in full;
• Contain full details of the theoretical and practical education and training
undergone;
• Bear the signatures of head of the NEI; and
• Bear the official stamp of the NEI.
SANC Processing once completion as a learner is processed
An application for registration will usually be submitted to Council together with the
completion of training. In the case of those learners required to do Community
Service, the required application to be registered for Community Service will be
submitted instead.
SANC Application for the learner to be registered as a practitioner
An application to register a learner as a practitioner following the successful
completion of a prescribed programme will usually accompany the completion notice
for the learner – i.e. together with the documents in 7 above.
An application to register a learner as a practitioner following the completion of part of
a prescribed programme, in terms of provisions of the applicable regulations, will
usually, accompany the termination notice for the learner – i.e. together with the
documents in 6 above.
Full details of the submission process and further processing once registration is
completed are given below.
COMMUNITY SERVICE
Please note that there is a separate process to be followed for learners who are
required to do Community Service. Please consult the Community Service
guidelines in such cases
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